Payout batch review
Use this local checklist to review your plan. Checking an item does not change your Shopify store or Afivio account.
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Separate pending, approved, and paid amounts
A pending commission may still depend on order eligibility or return review. An approved commission is an amount your process has accepted for payment. A paid commission should correspond to a confirmed payment record. Keeping these meanings separate helps the merchant understand liabilities and helps the partner distinguish normal review time from an unexpected payment delay.
Choose a reporting cutoff and note whether the batch includes orders by purchase date, approval date, or another clearly defined basis. Review returns and cancellations before approving the batch. If a partial return affects the reward, calculate the adjustment according to the published rules and your configured commission basis. Retain the order reference so another reviewer can reconstruct the decision.
Prepare a batch that can be checked independently
For each partner, review the approved amount, currency, payment details, and any applicable threshold. Check that the same commission is not included in two batches. Keep a batch identifier and a stable list of the commissions it contains. If payment details have changed, verify the update through your established account process before preparing a transfer.
Use the payout methods and exports that are actually available in your account and payment provider. Afivio can support commission records and payout administration, but a prepared export or an approved batch does not prove that funds moved. Do not assume automatic execution from a status label. Follow the supported process and retain the provider’s reference when the payment is completed.
Reconcile outcomes and explain exceptions
Compare the completed payment result with the prepared batch. A provider may reject a recipient or process only part of a submitted group. Update the records for the actual result and leave failed items available for investigation without submitting successful items again. When fees or currency conversion affect the received amount, reconcile them using the payment arrangement you communicated to the partner.
Send a concise explanation for exceptions through your agreed support process: what period is covered, which amount is under review, and the next action. Keep the supporting evidence accessible to authorized staff without exposing other partners’ payment details. A regular reconciliation habit is more valuable than a fast payout button if the underlying approved balances are not trustworthy.
Worked example · illustrative scenario
Example: reconciling a partial batch
A fictional accessories store prepares payments for six partners. Its chosen provider confirms five and rejects one because recipient details are incomplete. The merchant records the five confirmed references, keeps the sixth commission balance unresolved, and requests corrected details. It does not resend the entire batch and risk paying successful recipients twice.
Frequently asked questions
Is an approved commission the same as a payment?
No. Approval records a review decision; payment requires execution through the supported method and confirmation of the result. Reconcile those stages explicitly.
When should returns affect commission?
Apply the treatment described in your program rules and supported by your configuration. Review returns before payout and define how later adjustments will be handled.
Does this checklist execute payouts?
No. It is a local planning checklist. Payment preparation, approval, execution, and confirmation must happen through your account and chosen supported payment process.
Put your Shopify affiliate plan into practice
Use Afivio to organize your affiliate campaigns, partners and commission records. Review the integration guide and current app listing before choosing your setup.